LMS/Training Admin Setup

Management Tab

1. System Settings
   
2. User Settings
   
3. Validator Settings
   
4. Group Settings
   
5. Certifications
   
6. Reports Alert
   
7. Templates
   
8. Question Bank  
   

1. Categories- Ability to categorize Activity or Training topics by name/color and also break them down further into a Sub-Category.
2. Instructors- Ability to track/add Instructors who teach training for your department.
   
3. Locations- Ability to track/add Locations where the training took place.
   
4. Equipment- Ability to track/add Equipment used during training.
   
5. Dynamic Fields- Ability to create custom fields to track custom data for the department in training.
6. Tags- Ability to track/add Tags or Hashtags to training for organization.

1. The department can set up that none, some, or all of the Activities/Assignments have to be Validated before the training hours are completed.
2. To set this up first we must add a Validator using the Add Validator button (Red Box) Now we will add users that person can validate the training activities/assignments by adding all users or clicking the + button next to an individual user. (Blue and Green Box)

1. To set this up first we must add a Group using the Add Group button (Red Box)
   
2. Now we will add users to that Group by adding all users or clicking the + button next to an individual user. (Blue and Green Box)
   
3. The same User can be in multiple groups at the same time.
   

1. Ability to add Subjects to the certification with the options to give hours, any overflow to a different subject, a max overflow hour, and Content from Templates created in the system.
2. If the Subject is only used for facility training there is a button to select Facility. (Green Box)
   

1. Once a certification is added you can set more settings for that individual certification. (Green Box)
   
1. Is ISO
   
2. Credentials
   
3. Does Not Expire
   
2. ∙Ability to make a certification Active or Not Active by clicking the active button. (Red Box)
   
3. ∙Ability to set up automatic renewal and also a monthly cycle. (Blue Box)

1. Certifications expiring in 30 days or less
   
2. Staff activities and assignments and courses completed in the past 30 days
   
3. Staff activities and assignments and courses completed in the past week
   
4. Staff activities and assignments and courses not completed
   

1. Activity Templates- Ability to create/edit/archive templates related to activities completed during the daily operations of the department.
2. Assignment Templates- Ability to create/edit/archive templates related to assignments completed as training at the department.
3. Course Templates- Ability to create/edit/archive templates related to courses completed in the department.

1. Template Title
   
2. Category
   
3. Sub Category
   
4. Related Certifications
   
5. Supervisor Validation
   
6. Digital Signature
   
7. Activity Credit
   
8. Learning Objectives
   
9. Equipment Used
   
10. Public Education Type (If an Activity Template)
    
11. Activity Media
    
12. Elevated Permission Only
    
13. Self-Registration
    
14. Add to Calendar
    
15. Alert Staff Completion
    
16. Certificate Template
    
17. Limit Registration
    
18. Ability to add resources (PowerPoint/links/files) to this Template
    
19. Add certification option.
    

1. Once a template is saved it is locked. Only a user with permission can go back in and edit the already- created template.
2. If a template is created in the wrong location meaning an activity template in assignment you can switch them back by clicking the switch content button on the main template page. (Green Box)
3. If the Assignment has a test you will see if highlighted in Red. If you need to add a test you can add one using the question bank by clicking on the test icon. (Orange Box)
4. If you need to edit an already made template you can select the pencil to edit that template. (Red Box)
   

1. Ability to create and manage test questions and answers
   
2. Can organize Questions by Category and Sub Category (Red Box)
   
3. Can use Multiple Choice or True False for each question (Green Box)
   
4. The question goes in the Question Box when adding a question. (Yellow Box)
   

1. Once the test is created you can add it from the Template in the Template section in Management. (Orange Box)
   

1. Once you click create a test a page will popup with options for adding the test questions. Inside of this page will have options for:
1. Randomization of questions and answers (Red Box)
   
2. After completion showing correct answers/given answers (Blue Box)
   
3. Ability to review after the first attempt (Blue Box)
   
4. Show score (Blue Box)
   
5. Require passing score (Blue Box)
   
6. Number of Attempts (Blue Box)
   

Admin Center

1. Ability for an admin to track activities, assignment, courses, and certifications for the department.
   
2. Ability for an admin to track an individual user training hours/ progress from User Admin.
   
3. Ability for an admin to view progress of an individual activity or assignment.
   
4. Ability to track staff completion in an activity, assignment, course, or certification.
   
5. Ability to validate events entered into the Training module. (if the template was set for supervisor validation)
6. Ability to add users to a certification and set the start and expiration date of their certification.
   

1. (Red Box) Shows a locked SCORM Test/ This Assignment has a test.
   
2. (Orange Box) Shows a pencil where you can edit the assignment and the users on it.
   
3. (Blue Box) Allows you to open the Payroll information for this Assignment.
   
4. (Yellow Box) Allows you to view the test stats for this Assignment.
   
5. (Green Box) Allows you to view the Users assigned to the Assignment and the progress

1. (Blue Box) First click on search by the year you want to see the certifications on.
   
2. (Yellow Box) Ability to add a user to the Certification.
   
3. (Red Box) Ability to enter credential numbers for that user’s certification.
   
4. (Orange Box) Ability to attach a document to user’s certification.
   
5. (Green Box) Ability to extend due date for user’s certification.
   

1. (Green Box) Click on the event title to view the details on the event.
   
2. (Orange Box) The details of the event you clicked on.
   
3. (Red Box) Validate button once the event has been checked.