Inventory Admin Setup

Locating In Admin

1. To navigate to the Admin Backoffice you must click on your name in the top right corner, then select Admin login.
   
2. If you do not have the button for Admin login you will need to reach out to your system admin to receive permissions for that.
3. The admin side of Fireworks will load a new tab in a separate window.
   

Click here for an instructional video!

Creating an Item 

1.  Create a new item in the Fireworks System you will first click on Items under the settings in Inventory & Maintenance.Clicking on Items will pull a full list of all items in the system. To create a new item you will click in the top right corner New. (Yellow Box) 
2. Double clicking on an item with dotted lines around it will allow you to access the details of the item. (Red Box)
   
3. In this list you have the abilities to add a Item Type, Sub Type, and Master Type, and required serial number.
   

1. Item Description- This will be the name of the item.
   
2. Require Serial #- If this item is going to be tracked as an Department Item or it has some number identifier your department uses check this box.
3. If you do not select require serial # when creating item, you will not be able to go back later and change this later. We recommend selecting this option every time.
4. Not Active- If this item no longer needs to be active you may select that here.
   
5. Item Type & Item Sub Type- This is a way to organize your items into groups. Item type basic then sub type will go inside the item type.
6. Master Item Type- This gives 5 options (Hose, SCBA, Ladder, PPE, Pump) for pre built out NFPA checks on these types of items. All you will have to do is select if one of those items applies.
7. Incident PPE- If the item is incident PPE and is going to be tracked for calls then select this box. Example would be Medical Gloves. You can track those on a call by selecting the Incident PPE boc and then medical gloves will appear at the bottom of the response tab in NFIRS.
8. Require Maintenance Check- This will be used for an item that will require sometime of maintenance check. The rest of the information is for certain details of the item if the department would like to fill it out.
9. Once the item is created you will hit save. This will push the item to the main Follow-Up Items page. If you need to edit that item again you can use the advanced search feature and double click to edit that specific item.

Click here for an instructional video on creating items!

Click here for an instructional video on building maintenance for items!

Department Items

1. A department item is any item that will be tracked by a serial number, department number, or a individual identification.
2. To create a department item you must have the item created first. You will select the item from a dropdown once you click create department item.

1. Item- This will be for choosing the item from the dropdown list.
   
2. Department Item Description- This what the department item will be named. This will be used for showing the name of the department item.
3. Serial #- This will be for inputing the department item serial number or the department number used for identifying the specific item.
4. Unit/Warehouse, Station, Staff Designation- These three dropdowns will be used to assign the specific department item to either a Apparatus/Warehouse, A station, or to a Staff member.
5. Date Added to System- This will be used for tracking when the department item was added to Fireworks
   
6. End of Life- This will be used to track end of life for this specific item.
   
7. Calculated Location- This will be used when adding the department item to a Apparatus or Warehouse.
   
8. The system will automatically find the item and fill in that box.
   
9. The rest of the fields in this box will be used for inputting demographics of the department item.
   
10. Once all fields are filled out you can hit save or if you need to create another department item you can click save & new.
    

Click here for an instructional video!

Locations

1. Locations are used for tracking where items will go on inventory checks for Items, Apparatus, and Warehouses.
2. To create a new location simply click new and a blank line will appear to enter the location.
   

Click here for an instructional video!

Item Types & Sub Types

1. Item Types are used for organizing items into specific categories. For example PPE.
   
2. Item Sub Types are used for organizing items one step farther then Item Types. For example PPE used in Item Types can be broken down farther in Sub Types as PPE- Fire Gear or PPE- Rescue Gear.
3. You may have as many Item Types and Item Sub Types as your department wishes

Click here for an instructional video!

Warehouses

1. Warehouse can be used for any place that is not an Apparatus in which you would like to add Items or Department Items too and be able to do an Inventory Check on.
   
2. To Create a warehouse you will need to be in Follow-Up Warehouses and click new.
3. Warehouse ID- This will be used for tracking data of a ID name for that specific warehouse.
   
4. Description- This will be what is shown as the name of the warehouse.
   
5. Station- This will be used for tracking which station the warehouse is located at.
   
6. Equipment Maintenance & Inventory check- This will be used for selecting if the Warehouse will have a scheduled Inventory check or a scheduled Maintenance check.
7. Once completed with the fields you may click save to create the new Warehouse.
   

Click here for an instructional video!

Adding Items to Inventory

1. ∙Once you have created Items or Department Items now we can add those items to an Apparatus or Warehouse.
2. ∙To add Items or Department Items we will select the Inventory tab under the Inventory & Maintenance Module in Admin.
3. ∙First you will select the Apparatus or Warehouse from the dropdown menu.
4. ∙Once a Apparatus or Warehouse is selected you may start to add locations and then items under the locations.
5. ∙The location will have a dropdown to pull from the Locations Table as discussed in Objective 4.
   
6. ∙Once location is selected a box below will appear allowing items to be entered.
   
7. ∙A item may have multiple on the Apparatus or Warehouse. (you will be using QNT box for this).
   
8. ∙A Department Item will only have one on the Apparatus or Warehouse if tracking the serial number or a specific identifier. (you will be using QNT box for this).
9. ∙The Levels in the location boxes are used for organizing where items go in which compartments, bags, boxes, and etc. The department may choose to use Level 2,3,4 or choose not to use them.

Click here for an instructional video!

Moving Items in Inventory

1. If you need to move a item or move a location while inside a certain apparatus or warehouse you can by clicking enable moving locations.
2. Clicking enable locations will allow you to move each item to a different location in level 1 or to a different location in that same apparatus or to a different apparatus altogether.
3. With all the changes that come with adding and adjusting the Inventory you may feel the need to see the changes you have made instantly. ‘
4. You may force changes to show on the end user side by clicking on Inventory and Maintenance Checks, this will pull up a page with a similar look to the end user side for Inventory, Maintenance, and Item Checks.

1. On this page you may select Inventory in the top left and then click Update Vehicles. Updating Vehicles button will force all changes made for inventory in admin, Be careful though because if an inventory check was completed that day already then clicking update vehicles will wipe out all the inventory checks completed.
   

Click here for an instructional video!

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