Inventory Overview
Inventory Module gives the ability to complete an inventory of a apparatus, specific department item, or a assigned item to the staff member. In this overview we will go over options for completing the inventory.
Inventory Module Layout
Inventory- List of all apparatus or Warehouses that have an Inventory check for them. These checks can be Daily, Weekly, Monthly, Quarterly, Bi-Annual, and Annual.
The inventory sections the following fields:
- Date- this will default to the current date. There are forward and backward arrows that allow you to move forward and backward to view previously completed inventory checks.
- Advanced search: Allows you to search by combinations of vehicles and warehouses as well as stations. (Red Box)
- Apparatus/Warehouse
- Apparatus/Warehouse ID: The ID assigned to active vehicles and warehouses. A blue down arrow will appear beside the ID if remarks have been recorded in the inventory or maintenance modules. (Green Box)
- Unit Status: The currently listed status of the unit. (Blue Box)
- In-Service
- In Reserve
- Out of Service
- Inventory
- Check Status: displays an “X” if there are deficiencies and a “” if no deficiencies are found.
- Checked By: Name of the person who is logged into the system.
- Last Checked: Date of the last completed check.
- Next Due: Next check due for that apparatus/warehouse.
To access a truck inventory select the Check Type and then click on the
This will open the inventory check for that vehicle or Warehouse.
Inside the Inventory Check you have the following Fields:
- Item Location: The locations set up when the inventory was built in the Admin Back-office (Green Box)
- Item: The name of the item on the apparatus or warehouse (Blue Box)
- Serial #: The serial number assigned to the item if there was one assigned to it in the Back-office. (Red Box)
- Required Quantity: The set quantity of a particular item as defined in the inventory section of the Back-Office (Yellow Box)
- Quantity: The current quantity of an item during this check. This number can be increased (+) or decreased (-) using the buttons on either side of the count. (Orange Box)
- Expired: The current expiration date of that item if it has a expiration date. (Pink Box)
- Edit: This box allows you to update the serial number or expiration date of the item. (Black Box)
- Remarks: An area for you to provide comments on an item if necessary. (Brown Box)
- Attachments: The paperclip will allow the user the ability to attach a file or take a picture of that item.
Once you have completed the Inventory check at the bottom you can submit the inventory, email the inventory check .