Terminal Objective:

The learner will be able to Find, View, Open, and Input data for fire hydrant Module in the FireWorks records management system web interface.

Lesson Objectives.

The learner will understand and can accomplish these tasks at the end of the lesson:

1.       Be able to understand how to access Agency Configuration and understand what information is required here.  

2.       Be able to understand the Agency Details tab information.

3.       Be able to understand the Agency Service tab information.

4.       Be able to understand the Agency Year tab information.

5.       Be able to understand the Contact tab information.

6.       Be able to understand the Device tab information.

7.       Be able to understand the Facility tab information.

8.       Be able to understand the Location tab information.

9.       Be able to understand the Configuration tab information.

10.   Be able to understand the Personnel tab information.

11.   Be able to understand the Vehicle tab information.

12.   Be able to understand the Insurance tab information.

Objective 1

Be able to understand how to access Agency Configuration and understand what information is required here. 

• Click on the “admin” button to access the back office.
• From here access the ePCR section in the ribbon menu.
• Click on the “Agency Configuration” tab.

• Most of this information is pulled from your department’s demographic file that you sent to your project manager. You will need to confirm most of the information in here and make any update and adjustments as needed.
• For departments without a demographic file or are unable to obtain your file, this information will need to be entered manually.

Objective 2

Be able to understand the Agency Details tab information.

·         Under the Agency Details section, you will find basic information about the time zone, level of service that your agency provides, organizational tax status, the organizational type and status and the primary type of service.

·         Below the main section, fill out or ensure that the Other Type of Service section is filled out. This information will look at if your department provides such as Hazmat, Rescue, Confined Space, ect.

·         The National Provider Identifier is the where the National Identifier for your agency can be located and documented. If you double click on the blank box, it will open a search panel if you are unsure of the number.

·         The Fire Department ID Number is going to be your FDID number where you can document it.

Objective 3

Be able to understand the Agency Service tab information.

·         The Agency Service tab allows you to document the areas that you service. This includes the State, the County or Counties, the Census Tract information if you know the areas, and the Area Zip Codes.

·         Both the Zip Codes and the Census Tract boxes can bring search boxes up if the blank areas are double clicked.

Objective 4

Be able to understand the Agency Year tab information.

·         In the Agency Year section, this information may or may not be filled out based on the demographics file. There is not a must to fill out this section. It is only used from a statically standpoint. The data here can also be pulled from the BI section of your system.

Objective 5

Be able to understand the Contact tab information.

·         The Contact section allows the department to enter in contact information regarding the department and ePCR section relating to the demographics file.

·         Contact address information, contact phone number and email address, as well as medical director information can also be logged here as well.

Objective 6

Be able to understand the Device tab information.

·         In the device section of the agency configuration, you can add different types of cardiac monitors that you have.

·         Click on the “Device Interface” button and a new window will appear.

·         From here you can select the device type that you use, the device serial number, the device ID number, the device model, and the apparatus that monitor is assigned to. Please ensure that all the information matches the devices,

·         Please contact your project manager to say that you will be doing this function due to additional setup steps that are needed if the devices have not already been configured prior to setting up this section.

·         If you are not using cardiac monitors, you can still attach your AED information in this section as well. Even though you will not be able to pull in the AED data as you could with a true cardiac monitor, it will at least attach to AED information to the ePCR.

Objective 7

Be able to understand the Facility tab information.

·         For transport agencies, the facility section is where different facilities can be added to the disposition section of the ePCR.

·         In the “type of facility” section, different types such as hospital, assisted living facilities, or nursing home.

·         Once the type has been selected, you are able to list the facility name, the facility code, the city, the address, and then the facility type. With each of the facilities, you can also document the specifics of the facility that you are adding to the system.

Objective 8

Be able to understand the Location tab information.

·         Under the Location tab, the different locations of the stations or EMS bases that your department has. If you use the drop-down menu for the station, it will ask if you want to include already entered

Objective 9

Be able to understand the Configuration tab information.

·         In the configuration section you can pick the state your agency is located in, if you do any billing for medical calls, and if your dispatch center is compliant with EMD.

·         Below that is basic configuration information regarding the Dispatch Center Name or ID number, the EMD vender that your dispatch center uses, any specialty services that your agency does, the different types of patient monitoring capabilities that you have, and finally the EMS crew callsigns.

·         In the State Configuration section, you can denote what certification levels your department has, what protocols are permitted at the state level, which medications and procedures are permitted at the state level as well.

·         To add the procedures and medications, double click on the blank box to open the pick list.

·         Once the pick list is open, you can choose from the full list and a commonly used list.

·         In the Procedure and Medication Group, here is where you will add the list of both procedures and medications that your staff will have the ability to pick from within the ePCR.

·         Clicking on the Edit Procedure list will take you to the procedure list section. From here you can either click the “New” button or finding the “Blank” box at the bottom and double clicking.

·         A procedure list will appear for you to select from. You also can pick form the commonly used list, the state permitted list, and the full list.

·         Once you have selected a procedure, then move to the “certification level” box and click the “pencil” icon. If you only have one certification level, then select the level from the list. If you have EMTs, Advanced EMTs, and Paramedics, then you can denote the level type for each of the procedures.

·     

·          If there are any supplies that you want to track with the procedure, you can always add that under the “supplies” section beside the procedure. The supplies section look at the inventory items. If something is marked as “medical supply” then it will appear on this list.

·         Once procedure is completed, clicking the “Exit” button will save you information and bring you back to the group section.

·         To add medications, click the “edit medications button.” The medication section functions similarly to the procedures section.

·         To add the procedures and medications, double click on the blank box to open the pick list.

·         Once the pick list is open, you can choose from the full list and a commonly used list.

·         Once you have selected a medication, then move to the “certification level” box and click the “pencil” icon. If you only have one certification level, then select the level from the list. If you have EMTs, Advanced EMTs, and Paramedics, then you can denote the level type for each of the medication.

·         For medications that are narcotics, you can denote that beside the medication. This will then allow for the use of narcotic waste tracking within the signature section of the ePCR. If the narcotic section is not applicable, then leave this section blank.

·         Once the medication has been added, move to the “medication dosage units” section by clicking the “pencil.”

·         Clicking on the drop-down menu allows the user to pick the dosage unit for the medication.

·         The minimum amount and maximum amounts can also be added as well. Once you are completed, clicking the “exit” button will save your work.

·         Finally, the “medication administrated route” needs to be completed. Click the “pencil” icon to add one or more routes that the medication can be administered.

·         Once they have been selected, click the “submit” button and then the “exit” button to save your work.

Objective 10

Be able to understand the Personnel tab information.

·         In the personnel section, here is where you will document the personnel that have a medical certification. If they do not have a certification, then there is no need to document them in this section.

·         Double clicking or clicking on certifications will bring up a section where you can track their certification level, the date of issue, the date of expiration, and the certification number.

·         Agency ID is an internal number assigned by the FireWorks system.

·         You also could access the “users and permissions” section for the user.

·         With the “Check Personnel Certifications” button brings up a spreadsheet view of the personnel’s problem with the account and the name of the person.

·         To close the table, click the “small x” button on the right side of the screen.

Objective 11

Be able to understand the Vehicle tab information.

·         Under the vehicle section is where you can fill out the vehicle information from an ePCR point of view, unlike as you can in the apparatus section in management.

·         The “Apparatus ID” section has a drop-down arrow where you can select the apparatus(es). From there you can fill out the vehicle type, the “EMS Units Call Sign,” which should match the apparatus ID. The VIN Number also needs to be filled out.

·         Below that section for each apparatus, you can fill out the “primary role of the unit.”

Objective 12

Be able to understand the Insurance tab information.

·         In the insurance section, you can use this area to document and track any departmental insurance information that you may have. This is NOT used for patient insurance information.